There will be no refund to students unless the appropriate application form has been completed.
A refund of fees will only be considered by the University if a bona fide reason is given for withdrawal from the course (e.g. moved away, illness etc). Failure to complete a year of study due to academic non achievement, will not be considered for a refund of fees.
In the case of a student suspending their studies no refund will be given, however, a credit for those studies will be considered, on an individual case basis.
Part-Time Students
A refund of fees (or proportion thereof) may be considered for self paying students in the event of the following.
a. Where a student withdraws from a course within four weeks of its commencement, a full refund will be made. (In such cases, there will be an administrative charge deducted from the refund.)
b. Where a student withdraws from a course and registration and/or residential weekend charges were paid in advance. This application must be made early enough to ensure that no costs have been incurred by the University.
c. Where a student has paid the full fees and withdraws from the course, refunds will be assessed on a termly basis, i.e. withdrawal in the Spring Term only one term refunded.
NB
1. In the case of option (b), students must have left the course early enough not to have incurred the cost of one or both charges.
2. There will be no refund of fees to sponsored students.
Full-Time “Home” Students
In the case of LEA sponsored students, where a student withdraws prior to 1 December no fees are paid by the LEA. Cases where a student withdraws after this date the full fee is retained by the University.
In the case of self-paying students, refunds will be made only on a termly basis. That is to say that once a student has started in a specific term, he/she will be expected to pay the full term’s fees.
In the case of sponsored non-LEA students, refunds will be treated as for self-paying students.
In the case of students who have taken out a tuition fee loan, refunds will be made as follows: Students must be in attendance at the University on the 1 December of a given year to qualify for refund. The students refund will be made on a termly basis that is to say once a student has started lectures in a specific term he or she will be expected to pay the full term’s fees. The refund will not be paid to student but the University will inform the Student Loan Company of the student’s reduced liability for fees on a notification of student’s change of circumstances form. This notification will in turn result in the loan being reduced by the refund amount and the Student Loan Company clawing back from the University the excess fees paid by the loan. As a result the student’s liability for repayments to the Student Loan Company will be reduced accordingly.
Overseas Students
• These will be treated in the same way as self-paying “home” students. Overseas students who fail to commence their course and whose fees have already been paid will receive a refund net of the deposit.
• The deposit will only be refunded in the cases of students who have been unable to obtain a visa. In these cases, an administration fee of £250 will be deducted from the refund.
NB
In cases where a course is closed by the University, a full refund will be made.
American Loan Refunds
American Loan cheques which are received and need to be repaid to a student, will be banked with Lloyds using the Negotiated Cheque Method. This will credit our account in 3 to 4 working days, however, a final figure taking into account exchange rates and bank charges may not be adjusted for a further 6 to 8 weeks.
It is, therefore, agreed that 75% of the amount due to the student, will be refunded and the final payment will be made once the exchange rate and bank charge adjustments have been made.